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Transfer Out/Separations/Early Departures

If you are ending your appointment at UCSD as planned, on the same end date noted on your DS-2019 or USCIS approval notice, then no action is needed. Your record will automatically close out in this case.
Early Departure: If you are ending your appointment at UCSD early, your visa status must be shortened accordingly through iServices. 

First Confirm You No Longer Require UCSD Visa Sponsorship

J-1

Please be careful when submitting a J-1 early departure request and make sure you are actually ending your J-1 status. You will have a 30-day grace period in which to depart the U.S. or change to a different visa status.
 
A J-1 program should NOT be shortened in the following situations: 
  • You are moving to a different department at UCSD.
    • Instead, your department needs to submit a J-1 Amendment. Please speak to your department contact regarding having this completed.
  • You are doing a Leave of Absence and intend to return to the same J-1 program.
  • You are transferring your J-1 record to a different institution.
    • Instead, an ISEO advisor needs to coordinate that transfer and will update your J-1 program dates.
    • Please follow the instructions below to complete the J-1 Scholar Transfer Out Request form in iServices. 
  • You are changing to H-1B status at UCSD.
    • ISEO staff will update the J-1 program dates when working on the H-1B.
 

H-1B/TN/E-3

If you are an H-1B employee and ending your employment at UCSD earlier than the end date of your H-1B approval notice, your H-1B petition must be withdrawn. Please be careful when submitting an H-1B early departure.
 
An H-1B program should NOT be shortened in the following situations:
  • You are moving to a different department or appointment title at UCSD.
    • Instead, an H-1B Amendment should be submitted by your department.
  • You are doing a Leave of Absence and intend to remain an employee of UCSD.
Finally, if the department initiated an H-1B employee's separation from employment, the department must offer to cover the reasonable cost of return transportation to the employee's home country (this does not include dependents); see  H-1B Early Termination Memo. 

iServices Request Processing:

Log in to iServices

Access iServices throguh either of the following:
"Full Client Services" Portal:(UCSD email account/Network ID)
 Scholars with Network ID's will utilize their Active Directory credentials to access iServices via Duo Two-Step Log In.
  •  Network ID is typically the first half the UCSD email: kingtriton@ucsd.edu
  • The UCSD VPN creates a virtual private connection over public networks using encryption and other security checks to help protect against computer data transmission interception.
  • YOU MUST BE ON VPN IF YOU ARE ACCESSING THE PORTAL WITH A WIRELESS CONNECTION OR NOT ON CAMPUS USING ETHERNET.
"Limited Services" Portal (No UCSD email account/Network ID)
  • Date of Birth
  • iServices ID number
  • Limited Access Pin number
  • VPN NOT REQUIRED TO ACCESS
 

J-1 Scholar Transfer Out Request

Please first make sure you have notified your department contact prior to submitting this form.
 
Destination Insitution Details:
  • The name of the destination institution and contact details (name/email address) of the other institution's international scholar advisor are required. 
  • Insititution Program Number: The J-1 SEVIS program number (NOT your SEVIS number) will appear similar to P-X-XXXXX. 
  • ECFMG Category Change Request Form: Upload this document if you are you requesting a category change to Alien Physician through ECFMG sponsorship.
  • Destination Institution Tranfer Form: If applicable, upload any form or docuemtation pertaining to the J-1 program transfer process.the destination insituttuion requires for our office to complete for the J-1 program transfer process.
Immigration Information:
  • Confirm that you HAVE NOT received a US Department of State letter for a favorable recommendation for a waiver and that you DO NOT have any petition for permanent residency pending.
    • If either of these are applicable to you, please contact ischoalrs@ucsd.edu dp discuss alternative options.
  • UCSD Paid Employee: Resignation letter is needed

Processing Information:
  • The standing processing time is 15 business days.
  • Please notify us if you plan to travel outside of the U.S. while the transfer is pending.

J-1 Scholar Early Departure

intiated by Scholar

Current J-1 program end date

Enter your requested new J-1 program end date

Upload your letter of resignation that you have provided to your department (may be an email)

Name of departmental contact who can confirm your early departure

Email address of departmental contact who can confirm your early departure

Dept:

The scholar named above has indicated that they are ending their J-1 program early; we are reaching out for department confiirmation of the shortened program. Please review the information provided by the scholar by clicking on the hyperlink provided.

 WARNING

Submitting a Separation/Early Departure will end UCSD's sponsorship of your visa status on that new end date. If you are not transferring your visa status to another institution or changing to a different status or permanent residency, you will have to depart the U.S.

  • You should be aware of information on the J-1 grace period or H-1B grace period.
  • If you shorten the program to a new end date that is in the future and then change plans, please make sure to notify ISEO immediately.